Pre-Award Catalogue

Identifies the earliest version of the UBL 2 schema for this document type that defines all of the elements that might be encountered in the current instance.

Fixed value: 2.1

Specification identification
An identification of the specification containing the total set of rules regarding semantic content, cardinalities and business rules to which the data contained in the instance document conforms.

Example value: urn:www.cenbii.eu:transaction:biitrdm068:ver3.0:extended:urn:www.peppol.eu:bis:peppol35a:ver1.0

Business process type identifier
Identifies the business process context in which the transaction appears. It enables the buyer to process the document in an appropriate way.

Example value: urn:www.cenbii.eu:profile:bii35:ver3.0

Pre-award catalogue identifier
The identifier that enables referencing of the document instance for various purposes including referencing between transactions that are part of the same process.

Example value: 123

Catalogue name
A name of the catalogue for general reference.

Example value: Catalogue for office supplies

Catalogue issue date
The date on which the catalogue instance was issued.

Example value: 2017-06-01

The time on which the pre-award catalogue was issued.

Example value: 10:00:00

General payment conditions
Textual description of the general payment conditions that apply to all items in the catalogue.

Catalogue version
The version ID of a catalogue.

Example value: 1

Pre award catalogue validity period
The validity period must include both start date and end date, and the start date must be earlier than the end date

Period start date
The date when the period starts.

Example value: 2017-06-01

Period end date
The date on which the period ends.

Example value: 2017-06-30

Contract reference
A reference to a contract that can be identified.

Contract identifier
Normally not used in preaward catalogues, but might be used in re-opening of Tender, DPS etc

Contract issue date
The date on which the contract is issued.

Example value: 2017-01-01

Contract type
The type of a contract that is being referred to (such as framework agreement) expressed as a code.

Fixed value: 311

The identification of a list of codes.

Fixed value: UNCL1001

Procurement reference

Reference number
An identifier that is specified by the buyer and used as a reference number for all documents in the procurement process. It is also known as procurement project identifier, procurement reference number or contract folder identifier.

Example value: PPID-2

Provider party
The party that sends the catalogue.

Catalogue provider electronic address identifier
The electronic address of the party that sends the catalogue.

Example value: SE5679083242

The identification of the identification scheme.

Example value: SE:VATNO

Party identification

Catalogue provider standard identifier
The standard identifier of the party that sends the catalogue.

Example value: SE5679083242

Identification Scheme. Identifier
Scheme id mandatory use "ZZZ" for unidentified scheme. The identification of the identification scheme.

Example value: SE:VATNO

Party name

Catalogue provider name
The name of the party that sends the catalogue.Use in absence of, or additon to party identifier

Example value: Provider name

Postal address

Address line 1
The main address line in an address.

Example value: Storgatan 12

Address line 2
An additional address line in an address that can be used to give further details supplementing the main line.

Example value: Po box 123

City
The common name of a city where the address is located.

Example value: Malmø

Post code
The identifier for an addressable group of properties according to the relevant postal service, such as a ZIP code or Post Code.

Example value: 12345

Country subdivision
The subdivision of a country such as region, county, state, province etc.

Example value: Skåne

Country

Country code
A code that identifies the country.

Example value: SE

The identification of a list of codes.

Fixed value: ISO3166-1:Alpha2

Receiver party
The party to which the catalogue is sent.

Catalogue receiver electronic address identifier
The electronic address of the party to which the catalogue is sent.

Example value: 987654321

The identification of the identification scheme.

Example value: NO:ORGNR

Party identification

Catalogue receiver standard identifier
The standard identifier of the party to which the catalogue is sent.

Example value: 987654321

Identification Scheme. Identifier
Scheme id mandatory use "ZZZ" for unidentified scheme. The identification of the identification scheme.

Example value: NO:ORGNR

Party name

Catalogue receiver name
The name of the party to which the catalogue is sent.

Example value: Cataloge receiver name

Postal address

Address line 1
The main address line in an address.

Example value: Storgata 32

Address line 2
An additional address line in an address that can be used to give further details supplementing the main line.

Example value: Postbox 43

City
The common name of a city where the address is located.

Example value: Bergen

Post code
The identifier for an addressable group of properties according to the relevant postal service, such as a ZIP code or Post Code.

Example value: 5510

Country subdivision
The subdivision of a country such as region, county, state, province etc.

Example value: Hordaland

Country

Country code
A code that identifies the country.

Example value: NO

The identification of a list of codes.

Fixed value: ISO3166-1:Alpha2

Catalogue supplier
The party that provides the items specified in the catalog, must be used if the supplier is different from the catalogue provider

Party

Party identification

Catalogue supplier standard identifier
The standard identifier of the party that provides the items specified in the catalogue.

Example value: 1298234392874923874892

Identification Scheme. Identifier
Scheme id mandatory use "ZZZ" for unidentified scheme. The identification of the identification scheme.

Example value: GLN

Party name

Catalogue supplier name
The party that provides the items specified in the catalogue.

Example value: Seller name

Catalogue supplier address

Address line 1
The main address line in an address.

Example value: Hovudgatan 56

Address line 2
An additional address line in an address that can be used to give further details supplementing the main line.

City
The common name of a city where the address is located.

Example value: Lund

Post code
The identifier for an addressable group of properties according to the relevant postal service, such as a ZIP code or Post Code.

Example value: 34567

Country subdivision
The subdivision of a country such as region, county, state, province etc.

Country

Country code
A code that identifies the country.

Example value: SE

The identification of a list of codes.

Fixed value: ISO3166-1:Alpha2

Supplier contact
Catalogue supplier contact

Contact point
The name of the contact point.

Example value: Ole Olsen

Contact telephone number
A phone number for the contact point.

Example value: 5439873242

Contact fax number
A fax number for the contact point.

Example value: 3453563464

Contact email address
An e-mail address for the contact point.

Example value: ole.o@supplier.se

Catalogue Customer
The party who may order from the catalogue, must be used if the customer party is different from the receiver party

Party

Party identification

Catalogue customer standard identifier
Standard identifier of the party who may order from the catalogue.

Example value: 23947

Identification Scheme. Identifier
Scheme id mandatory use "ZZZ" for unidentified scheme. The identification of the identification scheme.

Example value: ZZZ

Party name

Catalogue customer name
Name of the party who may order from the catalogue.

Example value: Customer name

Catalogue customer contact

Contact point
The name of the contact point.

Example value: Jens Jensen

Contact telephone number
A phone number for the contact point.

Example value: 22332233

Contact fax number
A fax number for the contact point.

Example value: 22332244

Contact email address
An e-mail address for the contact point.

Example value: jjensen@customer.no

Pre award catalogue line
Detailed information of an item, price and its composition in a pre-award catalogue.

Pre award catalogue line identifier
Each line must have an identifier that is unique within the document to make it possible to reference the line. For example, from other documents.

Example value: 1

Contract subdivision
A relevant subdivision of the contract a catalogue refers to.

Example value: Part 2

Catalogue line orderable indicator
Indicates whether the catalogue line can be ordered. Allowed values are ´true´ or ´false

Example value: true

Orderable unit
The unit in which the item described in this catalogue line can be ordered. Mandatory if the item is orderable

Example value: MLT

Item net quantity
The net quantity of the item that is contained in each consumable unit, excluding any packaging materials.

Quantity Unit. Code
The unit of the quantity

Example value: MLT

Quantity Unit. Code List Identifier
The list identifier for the unit of the quantity

Fixed value: UNECERec20

Order quantity increment
Possible limitation to the number of articles that can be ordered. If the Quantity increment is 6 the article must be ordered in a quantity of 6, 12, 18 etc.

Example value: 5

Minimum order quantity
The smallest number of items that can be ordered.

Default value: 1

Quantity Unit. Code
The unit of the quantity

Example value: EA

Quantity Unit. Code List Identifier
The list identifier for the unit of the quantity

Fixed value: UNECERec20

Maximum order quantity
The largest number of items that can be ordered.

Example value: 1000

Quantity Unit. Code
The unit of the quantity

Example value: EA

Quantity Unit. Code List Identifier
The list identifier for the unit of the quantity

Fixed value: UNECERec20

Catalogue line warranty information
Warranty information that applies to the catalogue line item.

Handling unit packaging level, used to indicate different pack levels and their relation
The packaging level of the orderable unit.

Example value: TU

The identification of a list of codes.

Fixed value: GS17009:PEPPOL

Line validity period

Period start date
The date is the first day of the period.

Example value: 2017-06-01

Period end date
The date is the last day of the period.

Example value: 2017-06-15

Item comparison
Used for comparing prices for different articles with various quantities. E.g. Price of each liter.

Standardized unit price
Item comparison unit price defining price for a certain quantity.

Example value: 120.00

Currency identifier

Example value: SEK

Standard unit quantity
E.g. if consumable units are bottles and each bottle contains 0,333 liters the standard unit quantity is 0,333.

Example value: 0.333

Quanitity unit code

Example value: LTR

Quantity Unit. Code List Identifier
The list identifier for the unit of the quantity

Fixed value: UNECERec20

Component related item
Component related items are products that are connected in a product line or a logistics structure, e.g. consumer units and trading units of the same article.

Item standard identifier
Indicate the seller's identifier for the related item.

Example value: A

Related item quantity
Quantity of a related item

Example value: 5

Quanitity unit code

Example value: EA

Quantity Unit. Code List Identifier
The list identifier for the unit of the quantity

Fixed value: UNECERec20

Required related item
Required related items are products that are bundled and ordered/invoiced together, e.g. bottles and desposits.

Item standard identifier
Indicate the seller's identifier for the related item.

Example value: AA

Related item quantity
UOM should be stated by using recommendation 20 v10

Example value: 10

Quanitity unit code

Example value: EA

Quantity Unit. Code List Identifier
The list identifier for the unit of the quantity

Fixed value: UNECERec20

Complementary related item
Complementary related item is used for items that might be sold together with a product, e.g. disk station to a laptop.

Item standard identifier
Indicate the seller's identifier for the related item.

Example value: A2

Related item quantity
UOM should be stated by using recommendation 20 v10

Example value: 1000

Quanitity unit code

Example value: MLT

Quantity Unit. Code List Identifier
The list identifier for the unit of the quantity

Fixed value: UNECERec20

Replacement product
Replacement product is used to identify a product replacing an existing product in the Catalogue.

Item standard identifier
Indicate the seller's identifier for the related item.

Example value: AA

Related item quantity
UOM should be stated by using recommendation 20 v10

Example value: 10

Quanitity unit code

Example value: EA

Quantity Unit. Code List Identifier
The list identifier for the unit of the quantity

Fixed value: UNECERec20

Item Location Quantity
Properties of the item in this catalogue line that are dependent on location and quantity.

Delivery location

Address line 1
Usually the street name and number or post office box.

Example value: Storgaten 43

Address line 2

Example value: Building 65C

City

Example value: Bergen

Post code

Example value: 5512

Country subdivision

Example value: Hordaland

Country

Country code
The lists of valid countries are registered with the ISO 3166-1 Maintenance agency, "Codes for the representation of names of countries and their subdivisions". It is recommended to use the alpha-2 representation.

Example value: NO

Code list identifier

Fixed value: ISO3166-1:Alpha2

Price
Used to give the item net price as well as conditional price related to a specific location or a quanity, as well as campaing prices.

Item net price
The net price has to be equal with the gross price less the item price discount. The price for the item at the specified locations.

Example value: 100.00

Currency identifier

Example value: SEK

Item price type
The type of the price so that the receiver knows if the price may be changed is indicative. When prices are temporary the validity period for the price should be defined by stating the price validity period.

Example value: CP

Code list identifier

Fixed value: UNCL5387

Orderable unit factor rate
The factor by which the base price unit of an item can be converted to the orderable unit.

Example value: 10

Price validity period

Period start date
The date is the first day of the period.

Example value: 2017-06-01

Period end date
The date is the last day of the period.

Example value: 2017-06-15

Price discount, used only for information purpose

Charge indicator
the only allowed value is ´false´

Fixed value: false

Allowance reason
The reason for the allowance, expressed as text.

Example value: Returning customer discount

Allowance amount

Example value: 12.00

Currency identifier

Example value: SEK

Delivery unit

Batch quantity
The quantity of ordered Items that constitutes a batch for delivery purposes.

Example value: 12

Quanitity unit code

Example value: EA

Quantity Unit. Code List Identifier
The list identifier for the unit of the quantity

Fixed value: UNECERec20

Consumable unit quantity
Number of Consumer items in the orderable unit. E.g. number of bottles on a Pallet.

Example value: 5

Quanitity unit code

Example value: EA

Quantity Unit. Code List Identifier
The list identifier for the unit of the quantity

Fixed value: UNECERec20

Pre award catalogue item details

Item description
The Item description allows for describing the item and its features in more detail than the Item name. Use one description pr. language

Example value: This is a rather long item description, often very detailed

Packed Quantity
The number of packed units that are in the orderable unit.

Example value: 12

Quanitity unit code

Example value: EA

Quantity Unit. Code List Identifier
The list identifier for the unit of the quantity

Fixed value: UNECERec20

Packed units
The packaging the item is available inside the orderable unit (next lower level packaging), and which contains the number of the unit described in Packed quantity.

Item name
A name for an item.

Example value: Item name

Item key words
Used to specify searchable keywords and/or synonyms for the item.

Example value: Toothpaste

Item brand name
Name of the brand of the item to allow economic operators to distinctively describe an item in their catalogue or pre-award catalogue.

Example value: Solidox

Sellers item identification

Item sellers identifier
An identifier, assigned by the seller, for the item. This element is not mandatory because some companies may not have the identifier yer at the time of issuing the pre-award catalogue.

Example value: A2

Manufacturers item identification

Manufacturers item identifier
The manufacturer's identifier for the item.

Example value: B32

Scheme identifier

Standard item identification

Item standard identifier
The standard identifier of the catalogue item

Example value: 984719043710294792

Scheme identifier

Example value: GTIN

Item sellers extended identifier
An extended identifier issued by the seller to identify items with specific properties. Use for structured identification of an Item variant.

Example value: A23-Z45

Attached item specifications
Attachments can be sent on line level in the Catalogue. This can be images or additional descriptions of a product. It is strongly recommended to use external references in the form of URI’s for attachments.

Attachment identifier
An identifier that can be used to reference the attached document, such as an unique identifier

Example value: 88d15eaa-3805-42e4-825f-5e240838104d

Attachment description code
A functional description of the attachment, expressed as a code

Example value: 6

Code list identifier

Fixed value: UNCL1001

Document type
A functional description of the attachment

Example value: Product specification

Attachment description
A short description of the attached document

Example value: Report providing specification of products.

Attachment

Attached document
A binary large object containing an attached document. Base 64 encoded

Example value: UEVQUE9MIEJJUyBQcmUgYXdhcmQgQ2F0YWxvZ3VlIGV4YW1wbGUgYXR0YWNoZW1lbnQ=

Mime type of the attached document

Example value: application/pdf

External reference

External item specification URI
URI reference to external item information or specifications. E.g. web address

Example value: https://test-vefa.difi.no/peppolbis/pracc/catalogue

Origin country

Item origin country
The code identifying the country from which the item originates. Commonly used in cross border trade for statistical and customs purposes.

Example value: CN

Code list identifier

Fixed value: ISO3166-1:Alpha2

Commodity classification

Item classification code
A code for classifying the item by its type or nature. Classification codes are used to allow grouping of similar items for a various purposes e.g. public procurement (CPV), e-Commerce (UNSPSC) etc.

Example value: 53131502

Code list identifier

Example value: UNSPSC

Transaction conditions

Transaction conditions code
Coded description of the specific transaction conditions (purchasing, sales, payment) for an item.

Example value: SER

Transaction conditions
Textual description of the specific transaction conditions (purchasing, sales, payment) for an item

Hazardous item

Hazardous hazard class identifier
Specification of the hazardous nature of an item according to a classification schema.

Hazardous item UNDG code
Specification of the hazardous nature of an item according to the UNDG classification schema.

Example value: 0131

Code list identifier

Fixed value: UNCL8273

Classified tax category
VAT information

Item VAT category code
The VAT category for the item

Example value: S

Code list identifier

Fixed value: UNCL5305

Item VAT rate
The VAT rate, represented as percentage that applies to the item. A VAT rate of zero percent is applied for calculation purposes even if the item is outside the scope of VAT. Unless specific trade reasons apply such as exemptions.

Example value: 25

Tax scheme

Tax scheme identifier

Fixed value: VAT

Additional item property
Additional properties are meant for product properties that cannot be sent in any of the defined elements in PreAward Catalogue. Additional properties consist of the Name of the property and the actual Value.

Item property identifier
A property identifier for the property of the item request.

Example value: PROP-34

Item property name
The name of the property.The name must be sufficiently descriptive to define the value. The definition may be supplemented with the property unit of measure when relevant.

Example value: Color

Item property classification code
Code for the item property according to a property code system

Example value: 35

Code list identifier

Example value: UNCL7081

Item property value
The value of the item property

Example value: Red

Item property unit of measure
The unit of measure in which the property value is stated, if relevant. May not be relevant when properties are descriptive.

Example value: EA

Manufacturer party

Party name

Manufacturer name
The name of the party that manufactures the item.

Item instance
Definition>A trackable, unique instantiation of this item.

Item best before date
The date until when the relevant item qualities will remain at their best. Used to express the best before date of the item or items in the line instance.

Example value: 2017-12-31

Additional item property

The name of this item property.

Example value: Energy rating

Range dimension
The range of values for the dimensions of this property.

Attribute identifier
An identifier for the attribute to which the measure applies.

Example value: 1

Item dimension description
Textual description of the item's dimensions. Used if the dimension of the item cannot be described using standardized properties, e.g., length, height or width.

Example value: G

Lot identification
The lot identifier of this item instance (the identifier that allows recall of the item if necessary).

Item expiry date
The date on which the item will expire. Used to express the expiry date of the item or items in the line instance. A expiration time or period has to be specified to check consistency with the post-award catalogue.

Example value: 2017-12-31

Label Identifier

Item label type
The label type such environmental, quality, social etc.

Example value: NEO

Item label name
The name of the product label

Example value: Nordic Ecolabel

Item label value
The label value that applies to the item.

Label issuer party

Party name

Item label issuer party name
Name of the party issuing the item label.

Example value: Svanemerket

Document reference

Item label reference
A reference to where the label specification can be found, e.g. a URI.

Example value: www.nordic-ecolabel.org

Dimension

Attribute identifier
An identifier for the attribute to which the measure applies.

Example value: GW

The measure of the item/packaging unit.

Example value: 1250

Quandtity unit code

Example value: KGM

Quantity Unit. Code List Identifier
The list identifier for the unit of the quantity

Fixed value: UNECERec20

The lower margin of the recommended storage temperature range for the item.

Example value: 4

Quantity unit code

Example value: CEL

Quantity Unit. Code List Identifier
The list identifier for the unit of the quantity

Fixed value: UNECERec20

The upper margin of the recommended storage temperature range for the item.

Example value: 10

Quantity unit code

Example value: CEL

Quantity Unit. Code List Identifier
The list identifier for the unit of the quantity

Fixed value: UNECERec20

Call for Tenders line reference
Reference to a Line on a Call For Tenders document.

Requested deliverable identifier
Identifier for a requested deliverable.